Become a master of Microsoft Word in just minutes with these 10 easy tips and tricks that will speed up your productivity and efficiency.
1. Find and Replace Words
To quickly find a word in a Microsoft Word, hold the CTRL button, then press the letter F. A small navigation pane will pop up on the left side of the screen with a text box. Enter the word you would like to find into the text box, and press Enter. Alternatively, click the drop-down to the right of the magnifying glass, select replace, and choose which word will be replaced with a different term.
2. Change the Case of Each Word
Alter the case of any section of text by highlighting it, then clicking the Home tab, then the Aa symbol for cases. Choose to make each section uppercase, lowercase, capitalize each word, or toggle case.
3. Copy the Format from One Section to Another
Easily copy the format from one section of text to another by selecting Format Painter on the far left side of the Home tab. Select the content you wish to copy the format of, then click Format Painter. After clicking the button, you may paste the original format into any new section.
4. Make a Whiteboard of Word by Placing Text Anywhere
Use Microsoft Word as a whiteboard to place various ideas by simply double-clicking anywhere on Word. Once you have double-clicked, you may type in any amount of text.
5. Utilize Keyboard Shortcuts
Speed up simple tasks by using keyboard shortcuts. Use CTRL+C to copy selected text, CTRL+V to paste text, CTRL+X to cut text, and CTRL+K to add a web link.
6. Save Documents as PDFs
Save any document as a PDF by clicking the File tab, then Save As. Once the Save As window has been opened, the format of a document can be chosen from the drop-down menu under the document’s name.
7. Collapse the Toolbar Ribbon
Free up space on Microsoft Word for a distraction-free appearance without any buttons. Press CTRL+F1, or click the upward pointing arrow at the bottom right corner of the toolbar.
8. Insert a Horizontal Line
Add a horizontal line to separate different sections by typing three hyphens, then pressing Enter.
9. Add Words or Phrases to Autocorrect
Create custom shortcuts to add repetitive phrases or terms into documents. First click the File tab, then Options, followed by Proofing, and finally AutoCorrect Options. Once Autocorrect Options opens, you may enter terms into the Replace, and the With boxes to create shortcuts. Save the details by pressing Add and OK.
10. Insert Uncommon Symbols
Add rare and uncommon symbols such as the Copyright symbol, British Pound, Euro, and many others by clicking the Insert tab. After clicking Insert, move to the far right of the toolbar to locate the Symbol icon.